# Office365 Co-Authoring

[Microsoft Office 365 Co-Authoring](https://support.microsoft.com/en-us/office/document-collaboration-and-co-authoring-ee1509b4-1f6e-401e-b04a-782d26f564a4) is a technology, that allows you advanced collaboration with Microsoft Office files. One of the benefits is, that multiple users can work on an co-authoring friendly office file simultaneously.

## Setting in KONNEKT

KONNEKT can leverage Microsoft Office 365 Co-Authoring, when opening files from Windows File Explorer. In this case, KONNEKT just hands over the SharePoint URL of a file to the corresponding Microsoft 365 App (Microsoft Word, Excel and PowerPoint). The App will then load the file directly from SharePoint Online.

{% hint style="info" %}
This setting will affect Office files, that are opened from **Windows File Explorer**, only. 

Other use-cases (e.g. KONNEKT file is opened from Office App) are not covered and Co-Authoring & Auto-Save will not work.
{% endhint %}

We recommend using Microsoft Office 365 Co-Authoring, since it has valuable benefits. This is why Co-Authoring is activated by default in KONNEKT.

{% hint style="info" %}
Microsoft supports Co-Authoring is not supported for password protected files. [Best Practices for Co-Authoring](https://support.microsoft.com/en-us/office/best-practices-for-coauthoring-in-excel-7564b417-977b-48f1-aa31-98a95bad4dc7)

Instead use [sensitivity labeling](https://learn.microsoft.com/en-us/purview/sensitivity-labels-coauthoring) to keep information safe.
{% endhint %}

However, if you do not want to use Co-Authoring and want to load office files through KONNEKT instead, you can use this setting and deactivate it.

Here are the possible settings:

{% hint style="info" %}
"Browser" function added since KONNEKT version 2.12.0. Usable via ADMX / ADML files.
{% endhint %}

|   Function   | Value | Behavior                                                                                                                                                                                                                      |
| :----------: | :---: | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
|    Disable   |   0   | <p>KONNEKT handles up- and downloads to SharePoint Online for Microsoft Offices files.</p><p>Files are opened exclusively - Office 365 Co-Authoring is <strong>not</strong> working.</p>                                      |
| Desktop Apps |   1   | <p>KONNEKT will delegate the file-handling to the Microsoft Office apps for KONNEKT files that are opened from Windows File Explorer.</p><p>Microsoft Office 365 Co-Authoring and Auto-Save is available for those files.</p> |
|    Browser   |   2   | Opens files in the default browser using Office Online.                                                                                                                                                                       |

### GUI

You can find this setting in the preferences menu:

![](https://2727108687-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M8zLVuKYctMIUr68_fs%2Fuploads%2FmCsJeGopwoKPS3D1SD0a%2F2022-08-02%2016_30_24-Window.png?alt=media\&token=87c84198-e418-4094-8d20-9d88d1935549)

### Policy

Policy Name: **Co-Authoring**

Possible values: can be enabled or disabled.

The default value is enabled.

We recommend to use our [ADMX template](https://docs.konnekt.io/management-options/settings-via-gpo#admx-file) to configure this setting. You will find the policy in "System settings" in GPO editor.

#### **Usage**

There are several ways to apply the policy:

* via GPO, see [settings via GPO](https://docs.konnekt.io/configuration/management-options/settings-via-gpo)
* pushing policies via Intune, see [settings for Intune Managed Devices](https://docs.konnekt.io/management-options/setting-for-intune-managed-devices-1/intune-system-settings#co-authoring)

**Policies** stored in:

`HKEY_CURRENT_USER\SOFTWARE\Policies\GlueckKanja\Konnekt`

`HKEY_LOCAL_MACHINE\SOFTWARE\Policies\GlueckKanja\Konnekt`


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